Systara | Operations. Systems. Automation.

Sound familiar?

Growth should feel like progress, not more chaos.

Most growing businesses hit the same wall. The work is coming in, but the way things run behind the scenes can't keep up.

✦Leads slip through the cracks because follow up depends on somebody remembering.

✦Your inbox runs your day instead of the other way around.

✦Every process lives in your head, so nothing moves without you.

✦You bought the tools, but nobody ever had time to set them up properly.

✦Your assistant is buried in busywork instead of taking real weight off your plate.

✦You know AI could help, but you don't have time to figure out where to start.

The Systara Pilot

One month, hands on, inside your business.

A focused engagement where I map where your time actually goes, set up the right AI tools and follow up systems around your real workload, and leave you with a playbook your business runs on.

Discovery

We map your current workflow, find the biggest time drains, and set clear goals for the month.

Roadmap

You get a custom toolkit and implementation plan built for your business, not a generic template.

Implementation

I set up the tools, build the systems, and train your team to run them. Setup, not just advice.

Results

You end the month with a written playbook of everything we built and a clear plan for what's next.

What's included

1:1 discovery session
Custom AI toolkit for your workflow
Hands-on setup and implementation
Weekly working sessions all month
Training for you or your assistant
Written playbook and next steps

Investment

$2,500

2 pilot spots per month, so every client gets real attention.

For context: a full time operations hire runs $65k+ a year. This is one month, hands on, and the systems are yours to keep.

Apply for a pilot spot →

Have an executive assistant? Even better. I train them to run everything we build, so the systems never fall back on your plate.

Beyond the pilot

Three ways to work together.

The pilot is the front door. Here's the full picture of how Systara supports your business.

Best first step

Operations Audit

Starting at $750

A focused two week engagement. I map your current operations, find the bottlenecks, and hand you a prioritized roadmap with a 60 minute debrief call.

Where most clients land

Fractional Operations Partner

From $1,500/month

Ongoing support as your part-time Director of Operations. Weekly project management, team coordination, SOPs, executive support, and a monthly operations review.

Project based

Systems & Automation Build

From $2,500 per project

Your operational infrastructure, built and handed off: CRM setup, follow up sequences, lead pipelines, booking workflows, website, and training documentation.

About

Hi, I'm Reyna.

I spent over 10 years as an executive assistant and strategic partner to C-suite executives across healthcare, technology, and corporate organizations. That seat gave me something most consultants never get: a front row view of how businesses actually run day to day, where things slip through, and why. Keeping complex operations moving was my job, from leading cross functional projects to streamlining processes to catching the gaps before they turned into problems.

Today I'm a Certified AI Specialist and Certified AI App Builder with an MBA, and I've spent recent years inside a fast moving AI agency, building and running the systems that keep real client businesses moving. That path shapes how I work: I don't just understand the technology. I understand the operational problems you're actually trying to solve, because I've lived them from the inside of businesses like yours.

I started Systara because I kept meeting owners who were talented, busy, and completely buried. Not because they weren't capable, but because nobody was minding the systems. My mission is simple: make AI and operations practical, approachable, and genuinely useful for every business I serve.

How we work

The values behind every engagement.

Build for Scale

Every system is designed to grow with the business, not just solve today's problem.

Bring Clarity

We turn confusion into clear processes, clear roles, and clear next steps.

Own the Outcome

We don't just deliver tasks. We take responsibility for results.

Partnership First

We work alongside our clients, not just for them. Their success is our success.

People Behind Every Process

Systems exist to serve people. We never lose sight of the humans on both sides of the work.

Questions

Answers before you ask.

What kind of businesses do you work with?

Established, growing businesses, typically 1 to 20 employees, that already have revenue and clients but are growing faster than their systems can keep up. Too big for spreadsheets and memory, too small for a full operations team. Any industry.

Do I need an assistant to do the pilot?

No. If you have one, I'll train them to run everything we build. If you don't, we build the systems around you and keep them light enough that they don't become another job.

What tools do you work in?

The platforms growing businesses already run on for CRM, project management, and automation, plus the AI tools that fit your workflow. We start with what you already own before adding anything new, and on our call I'll tell you exactly what I'd recommend for your business.

How is this different from a course or coaching?

I don't hand you videos and wish you luck. I'm inside your business doing the setup with you. You end the engagement with working systems and a written playbook, not a to-do list.

What happens after the pilot?

The playbook is yours to keep either way. Most pilot clients continue with ongoing support as their Fractional Operations Partner, but there's no obligation and no pressure.

How fast can we start?

I take 2 pilot clients per month. It starts with a 15 minute call so we can both make sure it's a fit, and if it is, we usually kick off within a week.

Your business is growing faster than your systems.